Rather than investigating a forward-thinking board software product, many organizations attempt to create a “free” in-house workaround in hopes of saving on their bottom line. While this option doesn’t have a price tag directly attached to it, it does cost the organization in other ways—namely in efficiency, man-hours, and security. Oftentimes, companies direct their IT departments to set up an FTP, or File Transfer Protocol, network to act as a file sharing server for board members. These FTPs may accomplish the basic goal of delivering information, but they don’t do much in the way of bettering boardroom communication or decision-making.
Is it efficient?
Sharing information through an FTP may seem quick and easy, but is it really efficient for boardroom processes? For instance, board books usually get updated multiple times before in-person meetings. With an FTP site, you’ll have to repeatedly load new versions of the document and then alert board members to them. With a board software solution, you can simply amend the existing board book instantaneously. Not to mention, board members can view the latest version of the board book with or without Internet access—something an FTP site is intrinsically unable to support. Continue reading