Corporate Secretaries in the Digital Age

For as long as boards of directors have existed, corporate secretaries (sometimes referred to simply as board secretaries) have played a significant role. In fact, a recent increase in regulatory legislation has expanded and re-emphasized the role of the corporate secretary—making them more pivotal than ever to the overall success of the board. Simply put, a corporate secretaries are the record keepers for boards of directors.
corporate secretaries

They keep meeting minutes, oversee the agenda, and manage historical documentation for the board. Sometimes, based on specific needs at an organization, boards will assign other duties to their corporate secretary, too.

Being an excellent corporate secretary is no easy feat—it is definitely one of the most demanding positions on an executive board.

As the corporate world has moved farther and farther into the digital age, the landscape of the boardroom has progressed to embrace technological advances. Once upon a time, boards relied heavily on printed board packets and agendas—a practice that is closely linked with the duties of corporate secretaries.

With the introduction of the Internet and email, boards were able to communicate more quickly and efficiently.

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Strategies for Nurturing Junior Boards

Over the past decade, the number of junior boards serving nonprofit organizations has risen dramatically. According to Guidestar, the largest nonprofit information site, statistics show that 74% of millennial professionals are eager to get involved with charitable causes and networking within their community.
nurturing junior boards

Furthermore, 84% of millennials made a charitable donation in the past year. These statistics bode well for nonprofit executives who are striving to fundraise during recovery economic times.

Harnessing the creativity and enthusiasm of younger leaders has been a boon to the nonprofit community. The investment in junior boards has helped many charitable causes connect with and access a younger donor base.

Millennials have gained from these partnerships, too; they’ve gotten the chance to prove their capabilities as networkers and fundraisers while also advancing their personal connections in the business community.

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Board Member Success Tools

If you follow many of the major business news sites, you’ll find a lot of advice about what makes a board of directors truly successful. Some argue that it’s a commitment to diversity, and others insist that you need to have outstanding leadership.
board member success tools

Some writers advocate that you need to find members who have all the right qualities. We agree with all of these articles, but we also believe that companies and organizations have an obligation to give their board members the right tools to succeed, and board of directors software definitely fits that bill.

Board members tend to be busy individuals. They may be C-level executives from other companies or business owners themselves. Whatever their backgrounds might be, board members’ time is a precious commodity.

And what better way to make use of it than to streamline all of their communications for their roles on your board of directors? Board management software simplifies the way that organizations share information with their boards while also encouraging collaboration among members.

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The Value of Simple Board Meeting Software

The Internet is chock-full of articles about simplifying your life. You’ll find essays about how de-cluttering your desk helps “de-clutter” your mind. You’ll read pitches for minimalistic approaches to everything: home design, graphic design, software design, and more.
simple board meeting software

And you’re bound to come across a list (or twenty) of steps you can take to streamline your day in order to buy more time.

The people writing these articles must be on to something, right? It makes sense that simplifying your life would lead to less stress and more time for you to live in the moment.

So how does that roll over into your business practices? And more specifically, how can you live more simply as an executive who serves on a board of directors?

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Directorpoint Feature Spotlight: Historical Information

Research suggests that outstanding leaders allocate time for reflection. As organizational leaders, it is important for board members to reflect on organizational progress, to revisit successes, and to learn from mistakes.
historical software feature

Proper reflection requires reviewing historical records and comparing expectations with outcomes. For instance: did we hire the right executive and compensate them appropriately, did we achieve the strategic objectives, and did we implement the right policies and controls?

Boards relying on binders and PDFs hinder reflection by making it more challenging for board members to reference historical information. For example, if a board member is interested in reviewing previous meeting minutes or analyzing year-over-year comparisons, they will often need to contact the board secretary and request a copy of the materials.

The additional steps and time required to acquire historical information inhibit all but the most determined board members. That’s where one of Directorpoint’s most valuable features comes in: anytime access to historical events and information.

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Directorpoint Reviews: Our Users Share Their Experience

Directorpoint user experienceAlthough our accelerating company growth and 99% client retention rate rank us among the best in the board portal industry, we’re most proud of our world class customer service.

Being headquartered in the heart of the South, hard work and hospitality are in our DNA. And as avid college football fans living in the state of Alabama, we can’t help but borrow a play straight from famed head football coach, Nick Saban’s playbook.

Just as Coach Saban trains players to focus on winning each individual play, we at Directorpoint treat each customer as though they are our only customer.

We view each individual customer interaction as an opportunity to provide a uniquely positive experience. Because delighting our customers is a priority, we have built remarkably strong and mutually-beneficial client relationships.

How do we know our approach works? Because we ask our customers for feedback every single day.

If you want to see why all of these executives like using our product, click here to schedule a demo with our team today!

Read on for some firsthand reviews of our service from our clients.

Directorpoint Reviews and Testimonials

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Getting Your Board “On Board”

Boards of directors tend to be mature groups of leaders. With age, comes wisdom, after all! In fact, according to the executive search firm Spencer Stuart, average board member age has increased from 60 in 1998 to 63.1 in 2015. That means that right now in America, boards are largely populated by individuals born into the “baby boomer” generation.
Modern people doing business, graphs and charts being demonstrated on the screen of a touchpad

While the boomers are known for their tenacious work ethic and willingness to adapt, they were also raised in a less tech heavy era, which has lead to doubts about their capacity to keep pace with technological advances, especially when it comes to the board of directors.

The truth, however, is that the vast majority of boomers embrace technology as eagerly as their younger counterparts.

Here at Directorpoint, we’re big believers in the boomers—both in their ability to engage with new technology and also in their dedication to evolving for the betterment of their organizations. And that sort of positive transformation is exactly what we think our software offers to the modern day boardroom.

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Announcing: Directorpoint iOS iPad App Updates

*January 26, 2015*

You’ve read about our recent website upgrades, but today we’re excited to share our latest iOS iPad app updates! We’re working tirelessly to improve every client’s experience using Directorpoint on his/her iPad. Our board portal software is better than ever!

                                                                                                                                                                     Click images to enlarge. magnifying-glass-search-icon-psd-image-2365search-icon-512
1. Calendar Viewcalendarview

The iPad app now features a calendar view of your events. After logging into the app, by default, a list of your upcoming events will appear. To switch over to the calendar view, tap on “Calendar” at the top of the events view. To view a specific event, tap on the event, then tap view/download.

 

 

 

 

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Announcing: Directorpoint Website Updates

*January 22. 2016*

At Directorpoint, we’re doing our best to make sure that we’re providing the most intuitive and useful board portal software you can find. For that reason, we periodically make changes or additions to ensure that we’re giving our users the finest experience possible. Over the last few months, we’ve been working on our website as well as our iOS iPad app. For today’s blog post, we’ll be focusing on the recent updates to the website, but check back soon for a similar post about our current app!

Here are the latest, greatest updates for the website: Continue reading

Four Benefits of a Digital Board Packet

Board software helps your organization avoid printing out and assembling hundreds of pages of documents by creating a live, digital board packet. But how exactly will your meetings and meeting prep benefit from that newly formed, online packet?
Devices

The board packet doesn’t have to be uploaded as a single document

One of the difficulties of creating a board packet is that its sections often come from various members of an organization.

Because of that, it can be a long and tedious process to organize those sections into a single document. With board software, you can add documents piece by piece while associating each document with a particular agenda item.

As you upload documents to the software, they are automatically converted into pdf format and are merged into the board packet as a whole. You can also adjust where it appears in the packet simply by rearranging the agenda.

You can add digital notes and annotations

Whether you’re taking notes before a meeting or jotting down some next step plans during a meeting, we know that board members need to be able to interact with their board packet. Board software offers an easy-to-use notes feature that allows members to click anywhere on the board packet and add a note—either by typing it post-it-note style or by using drawing on their touchscreen.

These notes are easy to access at a later date and are especially helpful for members who want to remember particular questions or comments. There’s also typically a highlighter tool to help members make important items stand out.

You can search for specific information and change pages easily

Navigating the board packet is an intuitive process. Using the search tool, you can search for a specific word or phrase that appears any where within the board packet. This simplifies the navigation of multiple pages of documents by helping members get to exactly what they’re looking for in the blink of an eye.

Not to mention, you can move between pages using several different tools: by using the page slider, by selecting an agenda item, or simply by flipping to the next page.

You can access old board packets any time

Let’s say that you’re sitting in a board meeting and you want to access the reports from a meeting that happened three months ago. Unless you like to lug around lots of paper, you probably don’t have immediate access to that information.

Digital board packets are saved perpetually, unless an administrator on your account decides otherwise. In other words, board software gives you immediate access to old documents any time you’re logged into your account.

You can compare data or meeting notes from three months ago with the new, updated information in a matter easily.

Board portal software is changing the way boards operate by making the board packet a more accessible and efficient document.

Schedule a demo with us today to learn more about how Directorpoint can streamline board meeting preparation, and increase member engagement.