As with any group setting, when you bring a board of directors together, some members will be more prepared than others. Most directors will study reports in advance and be ready to share their input accordingly.
Others, however, may feel more inclined to coast through the meeting, glean what they can, and share opinionated statements on the spot. These unprepared board members can occasionally create a difficult group dynamic.
The good news, though, is that there are steps your board can take towards encouraging (and even helping) members to adequately prepare.
Set clear expectations.
When new board members join, take some time during orientation to outline what the board will expect from them in regard to meeting preparation. Let them know how early board meeting materials will go out, so they can plan their schedule accordingly.